Description

This position is responsible for accounts payable/receivable and purchasing functions for the
District. This includes processing all invoice payments as well as preparing bills and processing
receipts. This position reports directly to the District Fiscal Coordinator

Requirements

Process and pay all invoices for goods and services after verification and proper authorization, ensuring that compensating tax and discounts are applied when applicable and invoice totals are correct.
Reconcile vendor statements.
Assure all charges are assigned and coded to proper budget areas.
Reimburse petty cash funds in the District.
Prepare warrant and voucher reports for Board approval.
Maintain A/P Vendor files, W-9’s and vendor lists.
Responsible for reporting and issuing 1099’s, unclaimed property and monthly comp tax.
Creating and distributing inventory tags for appropriate items.
Assisting with and ordering supplies and services online and via purchase order process.
Work with Human Resources Department on Volunteer applications.
Responsible for invoice creation, distribution and monitoring.
Processing receipts of funds and properly accounting for and coding revenues.
Making deposits with the County Treasurer.
Reconciling monthly bank statements.
Monthly import, processing and reconciliation of credit card transactions and receipts.
Processing purchase requisitions and purchase orders in a timely manner.
Post Journal Entries. Assist in orienting other secretaries on purchasing procedures, procurement card accounting and receipting.
Other duties as assigned