Description

POSITION:                   Payroll Data Technician 

REPORTS TO:            Fiscal/Payroll Supervisor 

DIRECTS:                  

 SUMMARY:  Under the direction of the Fiscal/Payroll Supervisor the employee works independently and in conjunction with the Human Resource, Payroll and Benefit Specialists, to create an efficient and organized department.  The employee is responsible for providing technical assistance using highly developed computer and public relation skills. This position requires the ability to work a flexible schedule, if necessary, in order to meet deadlines. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Payroll/Benefits

       Assist Payroll & Benefit Specialists with related data analysis and calculations.

       Keep Supervisor informed of significant items requiring review or action, and assist as requested.

       Build and utilize advanced EXCEL spreadsheets with complex formula functionality.

       Observe current procedures and identify/implement innovative solutions to create efficiencies while maintaining audit compliance.  Maintain strict       confidentiality with payroll and personnel information.

       Assist in maintaining payroll files ensuring compliance, accuracy, and legal procedures.

       Develop efficient methods of calculating timesheet entries that are accurate and timely.

       Assist with open and ongoing employee enrollment in district health and welfare programs.

       Create, maintain, and share Google Documents.

       Assist with all filing, records retention, and archival processes.

Substitute/Leave Replacement Management

       Effectively utilize Red Rover software to run system reports, write custom reports, enter information, access daily absentee data, and other requested information.

       Utilize system functionalities to improve the efficiency of timekeeping and leave processes.

       Enter and export substitute data, account codes and other information to payroll as needed.

General

       Communicate with staff and other clientele in a professional, friendly manner

       Participate in WASBO and WSIPC/NWRDC training sessions

       Maintain flexible, team-oriented attitude, and assume other duties as assigned

       Promote and practice professional growth and development

Requirements

QUALIFICATION REQUIREMENTS:  The requirements listed below are representative of the knowledge, skill, and/or ability required.   

EDUCATION and/or EXPERIENCE

• High school diploma or equivalent
• Formal education in current business office operations
• Two years of human resource, payroll, information systems, or data analytics experience, preferably in an educational setting. Additional related experience may substitute for formal education as deemed appropriate.
• Training and verifiable proficiency using WESPaC/Qmlativ/SKYWARD or other ERP systems.
• Training and verifiable proficiency using Microsoft Office Suite applications; specifically, Excel. 

CERTIFICATES, LICENSES, REGISTRATIONS

• Valid Washington State driver’s license 

LANGUAGE SKILLS

Ability to read, comprehend, and interpret English effectively as determined by an assessment.  Ability to follow instructions in English in written and oral form. Ability to write effectively in English. 

MATHEMATICAL SKILLS

Ability to apply concepts of business accounting. 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete and abstract variables.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or list form. 

OTHER QUALIFICATIONS, SKILLS AND ABILITIES

       Verifiable effective oral, written and interpersonal communication skills.

       Extensive computer skills; ability to create and use advanced EXCEL spreadsheets. Proficient in the use of Microsoft programs Word, PowerPoint, Google Documents, and the Internet.

       Proficient in the use of WESPaC/Qmlativ software programs as it applies to, payroll and accounting 

       Ability to perform tasks with minimal direction and a high degree of accuracy and attention to detail.

       Ability to work under pressure with constant interruptions, and meet deadlines.

       Ability to handle confidential matters professionally.

       Demonstrated skills and abilities in: self-motivation, independent judgment, innovation, critical and analytical thinking, organizational and project time management.

       Knowledge of Washington State Labor laws and regulations as they apply to school district employment practices.

       Knowledge of Washington State school finance and employee benefits.

       Ability to read, analyze, and interpret government regulations, forms, plans and reports specific to the HR and payroll departments.

       Ability to compile data and write reports, memos and letters with minimal direction from the department administrator

       Ability to maintain a positive, collaborative attitude at all times

       Willingness to learn and apply new skills to accommodate a changing work environment

       Ability to remain flexible to change in assignments or situations

       Know and follow district policies and procedures

       Ability to practice ethical and professional standards of conduct, including confidentiality

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit, and frequently required to walk or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated pushing and pulling movements; and reach with hands and arms; and use the hands to handle, finger, or feel objects, tools, or controls. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision.

WORK ENVIRONMENT:  

There are no unusual environmental conditions.  Work is performed in an office setting, typically, the noise level in the work environment is moderate.  

PRIMARY WORKING RELATIONS:

       Fiscal/Payroll Supervisor

       Director of Business Services

       HR and Payroll Specialists

       District Administrators, Supervisors, and associated Office Professional staff

       All paid employees of the District

       Prospective employees

Please apply at: https://www.lkstevens.wednet.edu/departments/human-resources/job-opportunities