Description

Puget Sound Educational Service District seeks a dynamic, highly skilled Budget Coordinator. The purpose/s of this job is providing financial services to agency staff; developing, analyzing, and maintaining agency and departmental budgets; and performing Accounts Receivable, journal entry, and contract functions.

This job reports to Assigned Administrator

Open until filled; for best consideration, Submit a complete application by best consideration date of November 21st,2025. Interviews are tentatively scheduled for December Ist, 2025.

Essential Functions

• Attends workshops, in-service training, meetings, etc. for the purpose of conveying and/or gathering information required to perform functions and maintaining professional development.
• Collaborates with departments for the purpose of completing monthly debit/credit transfers of rent, phone instrument charges, conference room fees, copy and postage fees, etc. in accordance with budget parameters.
• Coordinates a variety of activities for the purpose of ensuring compliance with PSESD policies and procedures.
• Assists in the annual development of agency original budget and maintain revised budget throughout year.
• Evaluates financial information for the purpose of ensuring accuracy of reported information and the availability of funds in compliance with state, and federal regulations.
• Maintains internal and external Fee for Service contracts and MOUs for the purpose of ensuring agreement receivables.
• Maintains database demographics and coordinates data uniformity for the purpose of continuity of payor files.
• Maintains a variety of manual and electronic documents, files and records for the purpose of providing accurate data in accordance with established policies and procedures.
• Monitors fiscal and program information for the purpose of ensuring accuracy and conformity with budget requirements.
• Prepares written materials for the purpose of documenting activities, conveying information and/or complying with state, and federal regulations.
• Provides back up support to various business office positions for the purpose of providing support and assistance to business operations.
• Research financial information and documentation for the purpose of ensuring accuracy of program budgets and transactions, preparing necessary corrections, and adhering to policies.
• Responds to inquiries from a variety of sources for the purpose of providing information and/or direction related to business office policies and procedures.
• Trains PSESD staff for the purpose of providing ongoing assistance and expertise.
• Works in conjunction with Director of Business Services and Director of Accounting Compliance for the purpose of developing, analyzing, and maintaining
• Agency and Departmental budgets and fund balances.

Other Functions

Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

Skills, Knowledge, and Abilities
SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: See competencies under Abilities below.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include See competencies under Abilities below.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to work with others in a variety of circumstances; analyze data utilizing a variety of complex processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job.

Requirements

Job-Specific Competencies

• Accountability: Takes responsibility and ownership for successfully accomplishing work and Agency objectives and delivering results. Sets high standards of shared performance for self and others.
• Planning, Organization, and Prioritization: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.
• Recordkeeping and Documentation: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices.
• Accounting Rules, Systems, and Processes: Understands and applies accounting systems and practices, and the accounting rules and regulations that govern the agency and its programs.
• Accuracy and Attention to Detail: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.
• Customer Focus: Commits to clarifying and supporting internal and external customers’ goals and strives to meet their expectations and requirements. Consistently acts with customers in mind. Holds self-accountable for providing high-quality, responsive, and personable customer service.
• Teamwork: Works collaboratively with others to achieve shared goals and make decisions.

Responsibility

Responsibilities include working under direct supervision using standardized routines; providing information and/or advising others; monitoring budget, revenue and expenditures. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to significantly impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing. This job is performed in a generally clean and healthy environment.

Minimum Qualifications

• Community College and/or vocational School degree with study in job-related area OR GED with progressively responsible job-related work experience OR WASBO certification with   progressively responsible job related work experience.
• Experience with accounting and payment systems and practices.
• Spreadsheet and database management experience, including data entry, manipulation, analysis and/or report creation.

Clearances

Criminal Justice Fingerprint/Background Clearance

Preferred Qualifications

• Washington Association of School Business Officials (WASBO) Certification.
• Experience developing and implementing procedures.
• Spreadsheet and database management experience, including data entry, manipulation, analysis and/or report creation.